Guidelines for Chairs 

The committee of EABS is highly appreciative of the important work that you do as chair of a research group. Your contribution is crucial for maintaining high quality academic programmes in our society.

Annual Deadlines

Throughout the year, there are a few key deadlines. Not meeting them may mean that your research group cannot meet in a given year. Please ensure that you provide EABS with an active email address to which deadline notifications will be sent. 

Please note that for the 2024 conference in Sofia the deadlines will be slightly earlier than usual. Please see the timeline of important dates and deadlines here. 


Autumn

Send the Call for Papers to our administrative assistant by the deadline provided.  

If there are any changes in names, affiliations and email of addresses of the chairs please let us know. At this point you can also send any information about previous sessions that you would like to be added to your webpage (this can include topics, session plans, reports, publications etc).


Winter

Call for Papers and Abstract Submission System is open.

 

Early Spring

Review papers 

  • Review the abstracts on your ‘Chairs Workspace’ and record your decision in accept/reject section. The participants will be notified by EABS after the deadline as to whether their abstract has been accepted or not. 

  • If you receive a high quality abstract that does not fit your unit, or you receive only one abstract you may consider sending this to another unit for consideration. You can email [email protected] to move abstracts (if you are unsure about which unit an abstract could fit you can always contact us).

Complete session schedules 

  • Add your session plan to the ‘Chairs Workspace’ including the timings for each paper, a break (if having a longer session) and the names of the chairs presiding each session. It is very important that you include any scheduling conflicts at this stage otherwise it might not be possible to accommodate them.

  • Contact presenters in your session to let them know about how much time they have for each paper and to give them any other information they might need for your specific session.

 Summer

 Chairing a session at the conference

  • Get in touch with all speakers in the session and provide them with an email address at which you can be contacted.

  • Remind speakers to inform you of any AV needs.

  • During the session please respect the time allotted to each paper and to discussion. Take appropriate measures for the optimal running of the session.

  • Please bear in mind the EABS policy on professional conduct.

EABS Chairs Workspace

Please note that you will need to be logged into your EABS account to view this page. If you are logged in and still do not see this page in the navigation, please contact [email protected]

 

 

EABS Chairs Website Tutorial