EABS Travel Grants: Purpose, Eligibility and Proceedure
The EABS Travel Grants offer an opportunity to EABS members who do not have access to sufficient travel funds to attend the EABS Annual Conference. These grants are intended to support underrepresented and under-resourced scholars in Biblical Studies and related areas by enabling them to participate in the programme, to enhance their professional/ academic development and to establish an international network with fellow scholars. Participants from countries with lower GDP per capita are especially encouraged to apply.
As a rule, every year the EABS will make available 2000 EUR in total to fund Travel Grants. The number of grants awarded per year is not fixed. The maximum amount awarded per person is 600 EUR. The EABS is committed to funding as many eligible applicants as possible in order to support diversity and variety within its membership and conference participants.
The grant money will be distributed as reimbursement for expenses incurred for travel to/ from the EABS Annual Conference and for board and lodging while attending it. In exceptional cases, 50% of the awarded amount can be made available to the applicant as advance payment. The EABS Travel Grants can defray transportation, accommodation, subsistence as well as conference and visa fees. It is recommended that all applicants calculate their expenses in a realistic, comprehensive and cost efficient way. The reimbursement only covers actual costs up to the awarded amount.
The Review Panel reserves the right not to award any grant in a given year.
The EABS Travel Grants are aimed at scholars who do not have access to sufficient travel funds and are therefore in need of financial support in order to participate in the EABS Annual Conference. The application for a Travel Grant has two prerequisites:
- EABS membership (at the time of application) and
- a submitted abstract for a paper to be presented at the EABS Annual Conference.
Note for the applicants: Grants are awarded only to scholars presenting papers at the EABS Annual Conference. A verification that the submitted paper has been accepted is part of the review process.
If applicants cannot find a research programme into which their paper proposal would fit, they are encouraged to propose a new EABS Research Group or Workshop. Please keep in mind that this proposal needs to be submitted in early autumn of the year preceding the EABS Annual Conference.
The applicants will need to demonstrate the following:
- their financial need and their inability to access other sufficient funding;
- their personal and academic benefit from attending the EABS Annual Conference
- the benefit to the EABS Annual Conference from the applicant’s contribution.
Preference will be given to those who have not been previously awarded an EABS Travel Grant. However, applications from researchers who have benefited from such a grant in the past will also be considered.
EABS Travel and EABS Research Grants:
- No one may hold an EABS Research and an EABS Travel Grant in the same year.
- No one who has been offered one of the said EABS Grants (regardless of whether they have accepted it or not) may apply for the other in the same year.
- No one may have more than one open application for an EABS Grant at any given time (i.e., applicants for one of the grants shall wait for the outcome of their application, before applying to the other).
Applicants should submit their EABS Travel Grant applications by 25th January 2023 (23:59 CET) via the form provided on the EABS website. Questions or additional documents (if applicable) must be send to [email protected].
Applicants are asked to provide the names of two potential referees but are not required to submit letters of recommendation. The referees will only be contacted in the case that we need more information about applicants.
Review of Applications
The applications will be reviewed by a Review Panel consisting of:
1. one current member of the EABS Committee;
2. one current member of the Eastern European Liaison Sub-Committee and
3. two current members of the Association appointed by the EABS Committee.
All members of the Review Panel are appointed for three years. The member of the EABS Committee functions as Grant Manager. She or he coordinates the review process supported by the Administrative Assistant who is in charge of checking the applications for completeness and correctness as well as communicating with the applicants. Incomplete applications will not be considered, but applicants may be contacted during the review process if additional information is needed.
Once the review process has been completed, successful applicants will be asked to confirm their participation. If they are unable to participate in the conference, the Travel Grant will be offered to another applicant. Applicants will be informed about the outcome of the review process not later than one month after the submission deadline.
All those who have been awarded a Travel Grant are required to submit the documents for reimbursement and a short report no later than two months after the EABS Annual Conference by e-mail to the EABS Secretary. The report (ca. 300-500 words) must demonstrate the impact and benefit of participating in the EABS Annual Conference. It may include a summary of how their conference presentation was received, the feedback that they were given, working relationships which the grant holders established or which have been enhanced, and any other relevant information. EABS will have the right to post these reports on its website and use them in advertising.
In evaluating EABS Travel Grant applications, the Review Panel will take into account the following criteria:
- The financial need of the applicants and their ability to access sufficient funding.
- The extent to which participation in the EABS Annual Conference may benefit the applicant’s personal and academic development.
- The applicant’s contribution to the EABS Annual Conference.
- The thoroughness, appropriateness and cost consciousness of the preliminary budget.
- No member of the EABS Committee or the Review Panel is allowed to apply for the EABS Travel Grants while serving in the Committee or the Review Panel.
- Members of the EABS Committee or the Review Panel may not write a letter of recommendation for anyone applying for the grant.
- If someone applying for the Grant is closely related to one member of the EABS Committee or the Review Panel (e.g., as a student, co-chair, or departmental colleague), that member of the Committee or the Review Panel should excuse him/herself from the review process.